A formal description of subdivision - The Slovene Cadastral system case (SI)

Legend: Class, Actor, Activity and Sub-activity, Attribute

Activity	A subdivision of real property submitted, verified, approved, carried out and registered in the Slovene (SI) Cadastral system and Land registry.
General context	The owner sells out a parcel to the buyer, which is a subdivided part of his real estate.
Special context	The transfer of ownership of a whole parcel means only a change of title registration and is carried out between the owner and the Land registry directly. In such cases the re-establishment of boundaries in the field or setting up the definitive boundary points is optional. The competent authority may perform land consolidation project, construction project (municipality) or/and expropriation process. Remark: the amalgamation of parcels is also considered as a special case of subdivision process.
Trigger event	The owner or the competent authorities forward the request for subdivision to the chosen cadastral surveyor (company), who carries it out officially. Depending on the intention of the subdivision (land use change) additional permissions are needed.
Pre-conditions	1. The owner selects a cadastral surveyor (formally called the responsible surveyor for geodetic services), who prepares a detailed description of the foreseen subdivision with accordance to the Real Estate Property Bill (subdivision permission, Expropriation Act and Consolidation Act) and/or a Spatial Planning Act (municipality). 2. One or more appropriate administrative units of the municipality concerned must issue a subdivision permission, which is always a precondition needed to carry out any subdivision of real estate. 3. In the case of non-definite boundaries around the real property, which is subdivided, a simultaneous process of setting up the definitive boundary points for parcels must be executed in parallel to the process of subdivision.
Collateral activities	1. The owner and the buyer make a sale contract (purchase deed), which they agree upon and sign. 2. The buyer settles the real property sales tax to the municipality concerned. 3. The appointed notary checks and verifies the sale contract (deed valid and signed, subdivision completed, real property sales tax collected etc.).
Actors (active)	Buyer, Cadastral authority, Cadastral surveyor, Land registry, Owner
Actors (passive - external systems)	Holders of rights in the unit, Local authorities, Mortgagors, Municipality, Neighbours, Notary
Other systems	Municipal information system, Real property sales tax register, Register of buildings, Register of territorial units (addresses), Register of population
Classes (candidates)	Application, Boundary, Boundary point, Boundary segment, Contract, Decree, Fee, Inscription, Lot, Notice, Owner, Parcel, Real estate, Report, Property right, Provision, Subdivision, Subdivision permission, Surveying company, Surveyor
Sequential sub-activities	1. The actual owner submits the application (request) for subdivision to the selected cadastral surveyor (company), who checks, accepts and registers it (identification, date). 2. The cadastral surveyor collects the required data (regulations, detailed cadastral map, ownership data, encumbrances, easements etc.) from the owner, Cadastral authority, Land registry, Municipality etc. 3. The cadastral surveyor submits the proper copy of a detailed cadastral map to the appropriate administrative units of the municipality concerned, which issue the required subdivision permission. 4. The cadastral surveyor investigates (analyses) data and prepares a specific strategy (workflow) for each case (conditions and circumstances). 5. The cadastral surveyor carries out the process of subdivision (boundaries marking, measurements and the arrangement of boundaries in the field). It might be necessary to establish also the definitive boundary points collateral to the subdivision process. 6. The cadastral surveyor elaborates a detailed report about the subdivision execution (boundaries and lots established, measured and in the national co-ordinate system defined definitive boundary points, agreements etc.). 7. The owner pays the fee to the cadastral surveyor. 8. The cadastral surveyor delivers detailed report (documentation and enclosures) to the owner. 9. The owner can also authorize the selected cadastral surveyor to carry out for him the formal process of subdivision registration. 10. The actual owner (or authorized cadastral surveyor) submits a formal request for the inscription of new parcel together with a detailed report to the Cadastral authority. 11. The Cadastral authority performs the formal audition (revision) of the case, regarding the fulfilment of various conditions and the technical quality of the detailed report. 12. The Cadastral authority issues the case approval, which is a written provision to the owner (or authorized cadastral surveyor) and to the Land registry. 13. The Cadastral authority updates the cadastral database (DBMS) and also sends the relevant data to the Land registry. 14. The Land registry verifies and approves the case (registration of new parcels, new ownership - title, easements and encumbrances, other obligations etc.). 15. The Land registry informs the Cadastral authority and the owner (or authorized cadastral surveyor) about the approval and sends a decree to the owner and to the Cadastral authority.
Variations (alternative scenarios)	In the case of expropriation the owner is informed about new boundaries according to an administrative process. If the owner does not submit the formal request for inscription to the Cadastral authority within 6 months from the execution of subdivision in the field, the surveyor must perform rollback process (removal of new boundary marks), which is the burden of the owner. If grant of approval is dubious (points 3., 11. and 14. above), the request may be rejected or postponed until the completion of the case.
Parallel activities	Land registry updates Land register (DBMS).